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Efficient Event Planning & On-Site Coordination
Wednesday, June 11, 2025 4:30 PM - 18:30
Via Carpaccio, 14, 09121 Cagliari CA, Italy
Efficient Event Planning & On-Site Coordination
Wednesday, June 11, 2025 4:30 PM - 18:30
Via Carpaccio, 14, 09121 Cagliari CA, Italy
Content
And finally, the last step before the finish line!
During the last workshop, you recalled some previous experiences of organizing events, you remembered all the small details you had to take into account and all the challenges and unplanned occasions. After sharing your experience with others, you had a task to organize one specified Living Library in the team. Some of the team members were more active, others had many ideas, while some listened more and contributed in other ways. Anyway, in the end, you managed together to successfully create a plan for your first Living Library.
This activity provided you with practical skills and strategies for planning and executing smooth, impactful events. Through interactive activities, group discussions, and real-life scenarios, you learned how to effectively manage event logistics, enhance the participant experience, and ensure sustainable outcomes.
Key outcomes:
- Effective event planning strategies, from initial ideas to final execution.
- Identification and resolution of key success factors in event management.
- Choosing the right venue (location, accessibility, atmosphere). Setting up an inviting space (layout, signage, welcome process).
- Managing participant flow (registration, check-ins, name tags).
- Practical skills for on-the-spot problem-solving and coordination.
- Promoting events effectively (social media, flyers, partnerships).
- Techniques for gathering and using feedback to improve future events.
During the workshop, you identified advantages, disadvantages, logistics, titles, space, audience, and promotion strategies for delivering the Living Library event.
Below you will find materials that can serve as inspiration, such as the Presentation used during the workshop, the planning of the event step by step, and examples of evolutionary forms for books and readers.
Resources
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Before we conclude this whole experience, we would ask you to reflect on the whole journey and remember all the components of the Living Library and all the undertaken steps that led you here! If you have difficulties remembering every detail, take a step back and go through previous activities. All of them are here for you to always give you a hint if process gets stuck somewhere.
Okay, now the time has come to provide us with your last conclusions and findings. Read the tasks carefully and share your answers:
You have to finish all tasks to get the badge
Tasks
Task no.1
Evidence verified by: one activity organiser
Try to create a fictional event scenario (stand event, Living Library at a festival, school event, or online Living Library).
Write down the key elements you planned: target audience, logistics, titles, space, public, volunteers and promotion strategies, and evaluation. Submit your event plan as a short text.
Task no.2
Evidence verified by: one activity organiser
Write a short text explaining how you plan to apply what you have learned in the future.
Location
Via Carpaccio, 14, 09121 Cagliari CA, Italy
Skills
ESCO
#multi-program event planning
ESCO
#carry out event management
ESCO
#adjust work according to the venue
ESCO
#distribute programs at the venue
ESCO
#coordinate participants' registration at events
ETS-TR
#Facilitates problem solving
ESCO
#operational activity coordination
ESCO
#advertise an event
ESCO
#arrange event needs
#Encouraging young people to reflect and exchange ideas regarding issues such as solidarity, social justice, promoting/protecting human rights, discrimination, dignity and equality
ETS-TR
#Demonstrates an understanding of methods and approaches promoting an effective transfer of knowledge to the group of learners and addressing value systems
ETS-TR
#Understands the values and mechanisms of feedback
Organisers
Associazione Interculturale NUR
Badge issuer recognized with
Awero not-for-profit organisation manages this platform and develops it together with leading educational organisations. The European Union's programme Erasmus+ granted co-funding for building the first version of this platform. Contact support@awero.org.
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